Spotting Red Flags: Early Warning Signs of Business Fraud

September 25, 2025

Fraud can affect businesses and individuals alike—and it often begins long before anyone notices. Detecting the early warning signs is critical to protecting finances, reputation, and peace of mind. At Number Crunching, Inc., our certified fraud examiners and professional bookkeepers help businesses and families identify risks early and implement safeguards that stop fraud before it grows.

Why Early Detection—and the Right Experts—Matter

Fraud isn’t always dramatic; sometimes it’s as subtle as small bookkeeping discrepancies or unusual employee behavior. The longer fraud goes undetected, the greater the financial loss and the harder it is to recover.


When parties allege fraud, it’s essential to have a competent fraud examiner and bookkeeper—especially when building or rebuilding financial records. Investigations and legal proceedings require precise, defensible documentation. A seasoned professional ensures the evidence stands up to scrutiny and the financials are accurate from day one.

Common Red Flags of Business Fraud

Keep an eye out for these indicators in your daily operations:


1. Unexplained Financial Discrepancies

Mismatched records, missing invoices, or frequent “adjusting entries” can signal intentional manipulation.


2. Employees Who Refuse Oversight

Staff who resist sharing their work, avoid vacations, or insist on handling finances alone may be hiding something.


3. Lifestyle Changes Out of Line with Salary

Sudden purchases of luxury items or unexplained cash flow can point to embezzlement.


4. Frequent Vendor or Customer Complaints

Regular disputes over billing or missing payments might indicate someone is diverting funds.



5. Weak Internal Controls

A lack of segregation of duties—such as one person handling both payments and recordkeeping—creates opportunity for fraud.

Elder Fraud: A Growing Crisis

Fraud doesn’t just target businesses. Older adults are increasingly at risk—especially with scammers using AI to create convincing messages and impersonations.



  • Before COVID-19: Reported elder fraud losses across the U.S. were about $500,000 annually.

  • In 2024: Losses skyrocketed to $4.9 billion nationwide.

  • San Diego County: 1,323 victims lost a total of $98.2 million, and the FBI estimates only 25% of cases are reported.

The best way for seniors to fight back is education: learning to recognize scams and staying alert to new tactics that leverage AI and technology.

How Strong Bookkeeping Prevents Fraud

Accurate bookkeeping isn’t just about balancing the books—it’s a powerful fraud deterrent. Consistent, professional bookkeeping provides:


Clear Audit Trails:

  • Easy-to-follow records make it harder to hide unauthorized transactions.


Timely Financial Reports:

  • Monthly or quarterly reviews highlight irregularities quickly.

Independent Oversight:

  • External bookkeepers provide objective checks and balances.

How Number Crunching, Inc. Can Help

Our team specializes in fraud examination and prevention services tailored to small and mid-sized businesses. We can:


  • Thorough fraud risk assessments

  • Implement internal controls and financial safeguards

  • Provide ongoing bookkeeping to maintain accurate, transparent records

  • Elder fraud education and protective strategies

With decades of combined accounting and fraud detection experience, we give business owners peace of mind and actionable steps to stay protected.

Protect Your Finances Today

Fraud can start small but escalate quickly. By watching for these red flags and partnering with experts, you can safeguard your company’s assets and reputation.


Contact Number Crunching, Inc. for a Free Consultation today and learn how our fraud examination and professional bookkeeping services can help you detect risks early and keep your business finances secure.

January 27, 2026
Scammers are constantly finding new ways to exploit trust, fear, and family bonds. One of the most alarming recent trends is the “Grandma, I’m in Jail” scam , Although this is an older scam, Artificial Intelligence software has made this scam more terrifying. The scam targets seniors using voice-cloning technology and telephone spoofing , making it sound like a grandchild or child is in serious trouble and urgently needs bail money. The spoofing software makes it appear the call is coming from the loved ones phone. At Number Crunching, Inc, we help families stay informed and protect seniors from evolving financial scams. How the Scam Works The scam typically begins with a phone call from someone claiming to be a loved one in distress. The caller’s voice may be cloned from: Voicemails Social media videos or posts Other stolen recordings Some scams involve a second caller pretending to be a lawyer or law enforcement officer to make the story seem credible. The scammer pressures the victim to send money immediately, often through wire transfers or cash pickups from the home. The scammers use fear, urgency, and threats to make the scam sound plausible and to frighten seniors into acting quickly without the assistance of law enforcement. New Variations: Kidnapping Threats The latest version of this scam is even more frightening. Scammers claim the child or grandchild has been kidnapped and will be harmed or killed unless a ransom is paid. They may threaten to take the victim out of state or even across the border. Using a cloned voice, they make the child sound like they are pleading for help, while insisting the family avoid contacting authorities. This high-pressure tactic can cause panic, making victims feel they must act immediately. Why Seniors Are Targeted Elderly individuals are frequently targeted because they: Have strong emotional ties to family members Often trust phone calls or emails without verification May be less familiar with modern scams or voice-cloning technology Have large liquid assets readily available How to Protect Yourself and Loved Ones Families can take several precautions to prevent falling victim: Verify the Caller – Always call the loved one directly using a known number. Consult Other Family Members – Check with relatives before sending money. Involve Law Enforcement – Real bail situations involve verified legal channels. Educate Seniors – Explain voice cloning, phishing, and other scams. Use Banking Alerts – Monitor accounts and verify unusual requests before sending funds. 6. Have a password or pass phrase with family members Recognizing Red Flags Be alert for these warning signs: Urgent demands for money with threats of harm Instructions not to contact police or family Payment via non-traditional methods like wire transfer or doorstep pickup A familiar voice that sounds unusual or inconsistent Even convincing voice clones can’t replicate the nuances of real conversation, so verification is crucial. What to Do if You Suspect a Scam If you receive a suspicious call: Hang up immediately Contact local authorities Notify your bank to prevent fraudulent transactions Inform family members to prevent further attempts 5. Report the call to the FBI’s Internet Crime Complaint Center (IC3) at www.ic3.gov Final Thoughts The “Grandma, I’m in Jail” scam demonstrates how technology can be misused to create highly convincing frauds. Awareness, verification, and careful communication are the best defenses. At Number Crunching, Inc, we encourage families to stay informed, educate seniors, and have a plan for verifying urgent money requests. By understanding these scams, you can protect your loved ones and prevent financial loss.
Two people in a meeting, one speaking with a laptop and documents on the table.
November 26, 2025
Protect your business and loved ones this holiday season. Learn how to spot scams, prevent fraud, and safeguard finances with expert tips.
Podcast cover: Lisa Carrol with
October 7, 2025
On the Carlsbad Chamber podcast, Number Crunching president Lisa Carroll shares forensic-bookkeeping insights and fraud tips, including spotting AI voice clones.